Why You Need An Attendance Management System?

An attendance and time tracking solution is a relatively prevalent yet hugely unexplored market, that not many businesses are looking to innovate in. This is mainly because businesses don’t consider it that big a deal. Fieldproxy proves why you need a delivery tracking solution, especially in 2022

Shoaib Ahmed
2 min read
March 26, 2024
Attendance Management System

What's On This Page?

  • Why Attendance Management Matters?
  • What is an Attendance Management System?
  • What Attendance Management Systems Do ?
  • Uses Of A Solid Attendance System
  • How Fieldproxy Can Help Your Business
  • Closing Thoughts

Why Attendance Management Matters?

Attendance management systems are the systems that help the management to manage the attendance of the employees. With the help of these systems, it becomes easy to take the attendance of the employees and also to keep a record of it.

The management can also keep a record of the number of hours the employees have worked and the number of holidays they have got. It becomes necessary for every organization to know how to track your employee attendance effectively.

The attendance management software helps in maintaining the track record of the employees and also helps the management to contact the employees whenever they want to. The attendance management system is used in both the private as well as public sectors.

The private sectors use the software to manage the attendance of the employees whereas the public sectors use the system to manage the attendance of the staff members. The system is used by the departments of the government to keep a track of the attendance of the employees.

What Is An Attendance Management System?

An attendance management system is a software designed for recording the attendance of your employees. It is a centralized system that records employees' information and is used to manage attendance in a company. It is a web-based system that is used to collect, store and report attendance information.

An attendance management system is a vital tool in a company that requires its employees to punch in and out at specific times. It is mainly used for time tracking and employee monitoring. It is a simple and hassle-free system that is designed to record attendance and it is used by all kinds of companies such as small businesses, manufacturing companies and government agencies.

What Attendance Management Systems Do ?

Attendance management systems are used to track employee attendance, tardiness, work schedule, and absences. They are also referred to as time clocks, time recording machines, time monitors, and time recording devices.

A time clock is a mechanical device that is used to record employee time. For example, an employee clocks in by inserting a card or badge with a timecard into the time clock. A time card is used to record the number of hours an employee works or the number of hours of sick or vacation leave. A time card is used to record the number of hours worked for an employee. A time clock prints out an employee's time card for payroll processing.

This is an easy way for employers to keep track of employees' hours. Now understand what is employee time tracking software and why you need them

Uses Of A Solid Attendance System

Having a solid attendance tracking system in place is one of the most important things that you can do for your business. No matter what type of business you are running, the attendance tracking system that you choose is an important aspect of running your business.

With a solid system in place, you will be able to track the times that each of your employees is scheduled to be working.

You will also be able to make sure that they are working the correct number of hours per week. With this system, you will be able to make sure that your staff is there when they are supposed to be there. This is especially important if you have employees that work in different locations.

Having the ability to track the hours that they are working is a great way for you to make sure that they are working the correct amount of hours. If you have a schedule that they are supposed to follow, you will be able to track whether or not they are following that schedule.

Know various other benefits of using a attendance management software

What Is Attendance Management?

In the simplest of terms, attendance management is the process of keeping track of all the employees of an organisation along with the work timings. An automated software you use to achieve this is called an attendance management solution.

In essence, you’re using an automated software tool to document your employees’ work timings and the time they take off. This system not only helps the company get detailed insights about the employee login/logout details but also enables to closely monitor the absence time, overtime hours, etc.. Basically, anything and everything related to monitoring your employee attendance.

Automatic Check-in and Check-outs

Biometrics are useful tools that partially help managers with handling proxies and the infamous buddy-punching. But it demands the employee to arrive at the premises physically to mark their presence.

This is overcome by a smarter attendance monitoring solution like Fieldproxy's attendance management software is the easiest and most straightforward tool to capture your employee attendance without any effort whatsoever. All you need to do is login to the app on your phone and check-in for the day. It’s as simple as that.

Leave Management

Like we mentioned before, you can’t effectively handle your employees if you don’t manage their presences and absences. And you certainly cannot do this if you’re using an excel sheet. Leave management using automated software is much much simpler, and a process every business needs to adopt as soon as it can afford it.

Location-based Attendance Monitoring

Getting an excellent cloud based attendance management solution to manage the attendance of the agents based on their location is tricky, but not impossible. Such a mechanism does not demand any pre-installation unlike the biometrics. Managers can keep track of their agents’ attendance individually and all the attendance data can be integrated with similar data for payroll calculation. So you’re basically making salary amount generation easier. For yourself. Seems like a good deal, doesn’t it.

Attendance Reports And Data Analysis

Everyone knows how tedious report generation can be, keeping in mind the time and effort it requires. With an automated monitoring solution, your attendance reports get generated almost automatically, and can be viewed at the click of a button. Such reports are also updated in real-time.

Moreover, in some attendance monitoring software like Fieldproxy, automated reports can be filtered according to the needs, on a weekly, monthly or even daily basis along with the work duration. Other necessary information such as the work duration, and even the time the employee has checked in/out beyond the allocated time, can also be viewed.

Timesheets And Calendars

Because no attendance monitoring software is complete without an overall employee timesheet and a team calendar. If a system doesn’t offer even this feature, you’re better off using an excel sheet.

Read more on the features of an attendance monitoring system here

Dashboards And Reports

Fieldproxy’s easily-presentable data dashboards and reports allow managers to make sense of all the data their field teams collect, in real time.

Create, curate, and manage different dashboards and reports to help make better data-backed decisions for your service teams.

Make a data-backed decision today. Fieldproxy is trusted by 170+ clients and used by over 50,000+ agents all over the globe Click Here To Get Free Demo
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Closing Thoughts

So why should businesses consider Fieldproxy? With its comprehensive set of features, Fieldproxy can help businesses save time, streamline operations, and improve customer satisfaction. And with a free demo available, there's no reason not to give it a try.

If you're looking for an end-to-end field team management solution that can help you manage tickets, schedule jobs, generate quotes and estimates, raise invoices, and collect payments while also providing customer feedback support, then Fieldproxy might be the solution for you. Book a free demo today to see how Fieldproxy can help your business improve its operations and customer satisfaction.

Attendance Monitoring

Why You Need An Attendance Management System?

Shoaib Ahmed
March 26, 2024
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