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Everything You Need To Know About Attendance Monitoring For Your Employees.
Attendance monitoring is a crucial aspect of employee payroll in any company. We’ve seen this in almost every organisation we have worked with. In fact, it’s been the same since organizations even came into existence - you always take note of who’s been coming in to work and who’s not, assigning them tasks accordingly, making changes to wages based on employee presence, and whatnot. This has been happening for as long as we can remember. But has any organization or team ever thought of improving this process?
Turns out, not a lot. This is why attendance management systems exist - improving the whole process of employee time tracking, location reporting and task allocation. There are sure a lot of factors that affect this process, but attendance management systems help minimize a lot for them. We’ll come to the benefits of attendance monitoring in a bit, but first, let’s see what the term means.
In the simplest of terms, attendance management is the process of keeping track of all the employees of an organisation along with the work timings. An automated software you use to achieve this is called an attendance management solution.
In essence, you’re using an automated software tool to document your employees’ work timings and the time they take off. This system not only helps the company get detailed insights about the employee login/logout details but also enables to closely monitor the absence time, overtime hours, etc.. Basically, anything and everything related to monitoring your employee attendance.
In a broader sense, attendance management systems take in your employee’s details whenever they check-in, including their location, and then relay them over to your employer or manager. Simple? Easier said than done.
A lot of managers and field team reps think an attendance monitoring software doesn’t have much to offer and get the cheapest one that the market has to offer. This strategy, while it may apply to a lot of other software, doesn’t work as well with attendance monitoring solutions for B2B.
That is because attendance management and monitoring software don’t always live up to their promises. A proper attendance monitoring and employee tracking solution should have a few standard features to make it capable of even being called a competitive employee tracking product.
Here’s what a good employee attendance monitoring software consists of:
Biometrics are useful tools that partially help managers with handling proxies and the infamous buddy-punching. But it demands the employee to arrive at the premises physically to mark their presence.
This is overcome by a smarter attendance monitoring solution like Fieldproxy's attendance management software is the easiest and most straightforward tool to capture your employee attendance without any effort whatsoever. All you need to do is login to the app on your phone and check-in for the day. It’s as simple as that.
Like we mentioned before, you can’t effectively handle your employees if you don’t manage their presences and absences. And you certainly cannot do this if you’re using an excel sheet. Leave management using automated software is much much simpler, and a process every business needs to adopt as soon as it can afford it.
Getting an excellent cloud based attendance management solution to manage the attendance of the agents based on their location is tricky, but not impossible. Such a mechanism does not demand any pre-installation unlike the biometrics. Managers can keep track of their agents’ attendance individually and all the attendance data can be integrated with similar data for payroll calculation. So you’re basically making salary amount generation easier. For yourself. Seems like a good deal, doesn’t it.
Everyone knows how tedious report generation can be, keeping in mind the time and effort it requires. With an automated monitoring solution, your attendance reports get generated almost automatically, and can be viewed at the click of a button. Such reports are also updated in real-time.
Moreover, in some attendance monitoring software like Fieldproxy, automated reports can be filtered according to the needs, on a weekly, monthly or even daily basis along with the work duration. Other necessary information such as the work duration, and even the time the employee has checked in/out beyond the allocated time, can also be viewed.
Because no attendance monitoring software is complete without an overall employee timesheet and a team calendar. If a system doesn’t offer even this feature, you’re better off using an excel sheet.
Read more on the features of an attendance monitoring system here
With the right tool for attendance monitoring for your field teams, you’re saving a lot of time and money for your company, and also helping make your employees’ lives easier as well.
When it’s a tracking system, it's not just about getting an automated solution for your business. It’s about getting something that works effectively to track the productivity of an employee, how well their performance metrics hold up against others, track their attendance records, and also check if they're not faking their timesheets. That’s how Fieldproxy works, so get a free trial!
That’s how an attendance monitoring solution works to help your business. But there are certainly problems with a solution that tracks every employee’s data. Guesses?
The thing is, a tracking system should be such that it’s not a burden on any employee. An employee’s activities need to be monitored, but it shouldn’t feel like they’re under constant surveillance.
That's the problem with any of the existing tracking systems today. There’s zero respect for privacy. Yes, you’re increasing the productivity of the employee, but you’re losing a lot more in exchange - their respect and loyalty towards the company. And that is why a lot of companies are facing friction from their employees against using such time trackers.
So what can we do? One solution is to hire a contractor to build your own employee management software, but we all know how that’s going to go down - needless meeting, multiple layers of planning and development, months of design and finally a half-working lump of an app that’s going to “get better with future updates”
Your other option is to get a system that actually cares.
We wrote a couple articles on the best employee tracking solutions in 2023, and you can check them out here:
But if you’re still here, read on to find out which employee attendance monitoring solution is the best choice for businesses in 2023, and the years to come.
Fieldproxy is our pick for the best employee location tracking and attendance management solution for 2021. It is a one-stop solution to all your field service and employee tracking solution needs.
Timr is a very intuitive web-based SaaS product that does exactly as advertised - it helps you keep track of your employees’ work. It supports automatic check-in and check-out time capture, offline time tracking, mobile tracking etc.. One thing it is not good at, however, is the usage of location services.
There are a few bugs here and there that also would need to be resolved, and if you’re working with people internationally or over different timezones, it may become difficult to properly track times, let alone locations.
We know how good Hubstaff is, so we had to put it on this list. Hubstaff is software that exclusively focuses on location tracking solutions, albeit in a much-simplified structure compared to the more advanced solutions like the ones Fieldproxy has - like real-time employee location tracking.
Timesheet Mobile, as the name suggests, is a mobile and web application that works to help managers keep an eye on employee activity, idle hours, and performance, and do this all seamlessly and cost-effectively.
It’s completely cloud-based and offers integration with popular services. Timesheet Mobile is also simple to use and saves a lot of time for businesses that need this kind of an employee tracker daily.
Fieldproxy has these default templates that are custom made according to each Industry like HVAC, ISPs,Electrical service, Cleaning Service etc., The attendance template consists of mandatory tasks such as Check in and Check out, leave management, shift and overtime management etc.,
It is also highly customizable and field managers can create their own attendance tasks with easy to use drag and drop features. It at most takes two clicks and five minutes on a slow day. Field Managers can even demand their agents to take a selfie and attach the photo. Thus the manager can get real time updates of the agents' Check in and Check out timings along with their photo and the location.
And for the price that we quote, we think there’s no other Fieldproxy alternative that comes even close.
An employee attendance management and time tracking software that fulfils all your needs is Fieldproxy - a one-stop solution to all your field service and employee tracking needs. With Fieldproxy, you can easily
And that's not all. With Fieldproxy, you can do so much more. Book a free demo and improve your field sales teams with just a few clicks today.