How To Ensure Proper Time Tracking

A lot of people think of time tracking as a simple task. But time tracking is actually a complex process. It's important to follow a schedule, and to use the right tools.

Shoaib Ahmed
2 min read
June 2, 2023
How To Ensure Proper Time Tracking

What's On This Page?

  • Introduction
  • How To Ensure Proper Time Tracking
  • How Fieldproxy Can Help Your Field Team Business
  • Closing Thoughts


Time Tracking has become a necessary function for the employees due to the increase in the number of employees and the rapidly growing payrolls. While there are no set rules for the clocking in and out system, there are a few things that an employer must keep in mind.

A system that is less time-consuming, easy to use ensures that the employees are not overworked and there is no possibility of a loss of any payrolls is the best way to tackle the issue. Knowing the best practices to ensure best practices for clocking in leads to protecting the business.

One common problem with tracking employee time is if employees forget to clock out at the end of their shift. The reason for this error can be simple, such as if they are in a rush to pack up their belongings or due to inattentiveness. There are ways to rectify this issue, such as having workers log into their computers first thing in the morning to see what time they started working and know when they need to clock out.

How To Ensure Proper Time Tracking

There are various methods of tracking time and even though we may be able to record time, it's not always easy to analyze that data. The reality is that much of the data we collect has no real value unless someone can analyze that data to produce meaningful information. Let us look at some of the best practices that ensure time is appropriately tracked:

  • Create an automation that sends reminder notifications to employees
  • Prove Time Tracking Is Crucial
  • Use Time Tracking Software
  • Seamless Time Tracking
  • Leading By Example
  • Organize Time For Projects And Clients
  • Choose A Software That Has Powerful Reporting And Invoicing
  • Use Time Tracking For Productivity And Avoid Distractions

Create An Automation That Sends Reminder Notifications To Employees

Although employees are given instructions to log in their time from time to time, sometimes they forget. One of the best ways to nudge and put it into practice is by sending notifications to log in time at regular intervals.

Prove Time Tracking Is Crucial

Time tracking is one of the most fundamental KPIs for driving productivity. And it is easier said than done. People repel the extra ‘paperwork’ such as tracking the time. If a company bills hourly, demonstrating the importance of time tracking can become manageable. But, if you are billing fixed prices or using an alternative charging model, you need to make sure that your team understands it and is effectively tracking time and billing.

Use Time Tracking Software

Time tracking software is a really useful tool in managing employees' time on different projects and making sure they are billing your clients accordingly. But, time tracking software is much more than just a timesheet.

A good time tracking software should allow you to manage projects, client information, and time spent on these projects. You should track time, bill clients, and still have a lot of freedom to manage your projects.

Seamless Time Tracking

The easier-to-use the time tracking process is, the more likely employees are to fill it out completely and thoroughly. Well-built time tracking tools help us record everything we do while working on our projects. This transparency in data makes it easier for teams to have detailed discussions about how much work has been done and how much work remains to be done.

Leading By Example

It is highly recommended that managers should hand in their timesheets every once in a while. This will make the employees more motivated and feel more appreciated as seeing their manager follow the same rules they are taught to abide by. When it comes to leadership, being an example of respect goes a long way in terms of maintaining a good workspace.

Organize Time For Projects And Clients

Tie activities to projects, clients, and tasks. It will help you to keep track of your time reports and see where your time has gone as well as help you to structure the data better. It would be best if you also considered using categories for certain activities that don't apply specifically to your company but are still beneficial to both you and possibly other people involved in the business.

Choose A Software That Has Powerful Reporting And Invoicing

It's essential to have time tracking software because it allows you to create accurate time reports you can use again when needed. It would help if you also had the ability to capture your resources' timesheets and list them on a customizable invoice for clients. These features allow you to record billable hours with greater ease.

Use Time Tracking For Productivity And Avoid Distractions

There are many reasons why you might want to track your time. The amount of money you earn from your customers is certainly one, but learning how you and your employees spend your time is just as important. You can use desktop productivity software that assists with your daily tasks by logging the hours you work, categorizing those hours, and even recording what applications or websites you were using.

The goal of using time tracking software is to make sure that you are using your time as efficiently as possible. This is done by tracking time spent on different tasks and projects, as well as making sure that you prioritize your tasks and do the most important ones first. This ensures that projects are completed in a timely manner and that you are doing the best job you can.

How Fieldproxy Can Help Your Field Team Business

As businesses expand and operations grow more complex, managing field teams can be a daunting task. From managing tickets to scheduling jobs and everything in between, keeping track of everything can be time-consuming and inefficient. That's where Fieldproxy comes in - an end-to-end field team management solution that aims to simplify these tasks and streamline operations.

Ticket Management Solutions

One of the key features of Fieldproxy is its ticket management system. With this feature, businesses can create, assign, and manage tickets, ensuring that issues are resolved quickly and efficiently. This means that customers get the service they need, and businesses can maintain their reputation for quality customer support.

Schedule Jobs For Field Agents

Another important aspect of Fieldproxy is its job scheduling feature. With this tool, businesses can schedule jobs and assign them to field teams in real-time. This helps ensure that the right team is on the job at the right time, which can save businesses time and money.

Generate Quotes And Estimates

Fieldproxy also offers a mobile application that allows field teams to generate quotes and estimates on the go. This feature is particularly useful for businesses that operate in industries where quotes and estimates are necessary, such as construction or landscaping. With this feature, businesses can provide accurate quotes to their customers quickly and easily.

Raise Invoices And Collect Payments

In addition to generating quotes and estimates, the Fieldproxy mobile application also allows businesses to raise invoices and facilitate payment collections through integrations with popular payment gateways. This can help businesses get paid faster and with less hassle.

Collect Valuable Customer Feedback

With features like customer happiness index, and historical customer data, ensure your customers are always satisfied with your products and services. Know exactly how your customers operate and provide better quality services.

Dashboards And Reports

Fieldproxy’s easily-presentable data dashboards and reports allow managers to make sense of all the data their field teams collect, in real time.

Create, curate, and manage different dashboards and reports to help make better data-backed decisions for your service teams.

Make a data-backed decision today. Fieldproxy is trusted by 170+ clients and used by over 50,000+ agents all over the globe Click Here To Get Free Demo
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Closing Thoughts

So why should businesses consider Fieldproxy? With its comprehensive set of features, Fieldproxy can help businesses save time, streamline operations, and improve customer satisfaction. And with a free demo available, there's no reason not to give it a try.

If you're looking for an end-to-end field team management solution that can help you manage tickets, schedule jobs, generate quotes and estimates, raise invoices, and collect payments while also providing customer feedback support, then Fieldproxy might be the solution for you. Book a free demo today to see how Fieldproxy can help your business improve its operations and customer satisfaction.

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How To Ensure Proper Time Tracking

Shoaib Ahmed
June 2, 2023
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